DBS (Disclosure and Barring Service) checks are a vital part of safer recruitment in schools, helping employers make informed decisions when recruiting staff and volunteers who work with children. The correct use of DBS checks supports safeguarding and helps create a safe environment for pupils.
What are DBS checks and why are they important?
A DBS check is a criminal record check that helps employers assess an individual’s suitability for a role. Depending on the position, checks can include information about criminal convictions, cautions, relevant police information, and whether an individual is barred from working with children or vulnerable adults. DBS checks are an important safeguarding measure and form part of a school’s wider safer recruitment procedures.
Why is submitting checks at the correct level important?
Applying for the correct level of DBS check ensures that schools remain compliant with legislation while receiving the information they are legally entitled to see. Recent changes to regulated activity mean that some volunteer and supervised roles may now be eligible for an Enhanced DBS check with Children’s Barred List information. Using the wrong level of check can lead to safeguarding risks or delays in recruitment.
How long does a DBS check take to complete?
Processing times vary depending on the type of check and whether additional information is required from local police forces. Basic and Standard DBS checks are often completed within a few days, while Enhanced DBS checks typically take around three to four weeks on average, although some applications may take longer if further enquiries are required. Generally speaking, the police check stage of the process is the slowest, with performance levels amongst local police forces differing considerably. Umbrella bodies like ourselves have no control over how long a check takes to complete once we send it off for processing.
Do DBS checks or certificates expire?
DBS certificates do not have an official expiry date. Instead, they provide a snapshot of the information available on the date they were issued. Many schools choose to carry out periodic rechecks as part of their safeguarding procedures, and individuals can maintain their certificate through the DBS Update Service, where appropriate. To see more about this, check out our article here: https://www.workingwithschools.co.uk/do-dbs-certificates-expire/
Who is considered a volunteer for DBS purposes?
For DBS purposes, a volunteer is someone who undertakes a role without receiving payment, other than approved travel or out-of-pocket expenses. Volunteers must not financially benefit from the role, be on a work placement, or be undertaking a role that forms part of a qualification leading to paid employment. An eligible volunteer DBS check does not incur the usual DBS submission charge, although umbrella bodies will still charge for their work processing the application.
Whether recruiting staff or volunteers, ensuring the correct DBS check is obtained remains an essential part of safeguarding in schools and helping protect the children and young people in their care.